To simplify your accounting, Qonto allows you to attach invoices to all of your transactions. When you initiate a new transfer, you need to justify the transaction by providing a document to execute it.
Before setting up a new transfer, make sure that you have a digital version or a picture of the document.
Which kinds of documents can justify a transfer?
Accepted documents depend on the transfer purpose.
The most common are:
|
Transfer type |
Documents |
|
Paying a supplier, a professional |
An invoice composed of the following information: emitter, company name, amount, and IBAN. |
|
Paying your employees |
A payslip or IBAN |
|
Paying your CEO salary |
An IBAN and/or the written record of the general assembly, if applicable |
|
Return money to a business partner |
A proof of payment and/or a written record if applicable |
|
Initiating a transfer to an individual beneficiary |
A sales announcement, a car registration certificate in case of a purchase, a deed of assignment, an IBAN For international transfer : BCE + contract |
|
Initiating a transfer to regularize a tax situation |
Any official document provided by one of these public institutions |
|
Paying for a rent |
A lease, an invoice or a rent receipt |
|
Acquisition of a real property |
A sales agreement signed by both parties |
|
Investing money |
A contract, the general assembly written record, or a notarial act |
|
Transferring funds from one account to another (same company) |
The IBAN of the beneficiary bank, in the company's name |
| Transfer to a crypto exchange platform (Binance, Coinbase, etc...) |
You will have to provide an account statement, showing the ownership of the account (an invoice and a contract may be needed in some cases) |
How to add documents?
- Go to the Business Account section
- Click on the Transfers tab
- Click on the Transfer you want and go to the Upload document section at the bottom.
- Upload the document you have chosen.
You also have the option to Modify transfer, and add any information or document that is necessary for its execution.
Or
- Go to the Purchases section
- Then select Supplier Invoices tab
- Look in the To pay Tab the different invoices uploaded
- Attach the invoice to an existing transaction or created a payment