In this article
What is my role as a Manager in the Budgets feature on Qonto?
How do I access the Budgets feature?
How can I monitor my team's expenses?
How are my team’s transactions allocated to a budget?
How can I manually reallocate a transaction to another or no budget?
Can I adjust the team's budget?
What should I do if our team is close to exceeding the budget?
How can I effectively manage the assigned budget?
This feature is available in the Accounts Payable and Expense & Spend Management add-ons.
What is my role as a Manager in the Budgets feature on Qonto?
As a Manager, you are responsible for overseeing a specific budget assigned to your team by the account owner. Your role is to ensure that the team stays within the budget while making necessary business transactions.
How do I access the Budgets feature?
You can access Budgets from the Team Expenses section via the web app and from the More section on your phone. Note that only the budgets assigned to you by the owner will be visible.
How can I monitor my team's expenses?
The Budgets feature provides real-time updates. Every time a team member makes a transaction using their Qonto card, the amount is automatically deducted from the budget. You can view these transactions and the remaining balance in the Budgets section.
How are my team’s transactions allocated to a budget?
Once a budget is created for a team, the following transactions are automatically assigned:
- Transfer initiated by a team member
- Qonto card payment made by a team member
- Expense reimbursement requested by a team member
How can I manually reallocate a transaction?
As a Manager, you only have permission to track and manage the budget assigned to your team. You can manually reallocate transactions or remove them from a budget via the transaction details in the Transactions section.
See this article for what owners and admins can do regarding reallocation.
Can I adjust the team's budget?
No, you cannot adjust the budget directly. Only the owner and Admins have the authority to do so. If an adjustment is needed, discuss it with the finance leads in your company 👍.
What should I do if our team is close to exceeding the budget?
Communicate with your team, encourage mindful spending, and review upcoming costs. Don't worry: reaching or exceeding your budget limit will not block future payments.
How can I effectively manage the assigned budget?
- Regularly monitor expenses: Keep an eye on spending habits.
- Communicate: Keep your team informed about the budget status.
- Plan ahead: Anticipate large expenses to avoid surprises.
- Stay Alert: By default, you receive notifications at 80% and 100% of the limit.