The Reimbursements feature allows members to submit all company expenses paid with personal funds.
Reimbursements can be approved by Owners, Admins, and Managers with transfer permissions activated.
With Business, Essential, and Enterprise plans, all users can request expense reimbursements.
Owners and Admins can reimburse themselves by submitting a request and self-approving it.
What do I need to request a reimbursement?
The expense receipt
💡 A receipt photographed from the Qonto app has the same legal value as its paper equivalent; this is probative value. This means your company no longer needs to keep the paper original.
The expense amount
The amount and VAT are automatically filled in using OCR technology (optical character recognition). You can also manually edit the expense amount.
Expense description
Provide more context about your expense to your Admin or Manager.
Your IBAN
To receive your reimbursement, you will need to enter the IBAN of your personal bank account.
💡 Save time by saving it in advance in your personal profile. You can add it with one click for future requests.
How to request an Expense report?
💻 From a computer
Go to the Reimbursements section on the left.
Click on Request a reimbursement.
Select Expense report.
Upload your expense receipt. Drag and drop from your computer or click on the upload zone.
Verify the pre-filled information and edit the expense amount if necessary. Add a description and your IBAN if you haven't added it to your profile yet.
📱 From a mobile phone
Open the Qonto app on your mobile.
Click on Requests, then on Expense reports.
Upload the receipt according to your preference: Take a photo, Choose from library, or Choose from a location of your choice.
Verify the pre-filled information and edit the amount if necessary. Add a description and your IBAN.
How can I track the status of my request?
Find all your requests in the Requests section.
If accepted, you will receive your reimbursement instantly into your personal account.
If declined, you will receive an email and a notification. Click on the request to see the reason for the decline provided by your Admin or Manager.